Trumbull Housing Authority – June 6, 2017
Trumbull Housing Authority
Special Meeting
June 6, 2017
Community Room of Stern Village
Commissioners Present: Chairman Janice Kopchik, Deborah Dowd, Suzanne Donofrio
Also Present: Executive Director Harriet Polansky
Commissioners Absent: Susan Fatse and Paul Niebuhr
The meeting was called to order at 4:17 by Chairman Kopchik followed by Roll Call and the
Pledge of Allegiance.
Chairman Kopchik noted the Special Meeting was being held to discuss the Stern Village
Management Plan for 2017‐2018, Congregate Management Plan for 2017‐2018 and Congregate
Service Plan for 2017‐2018. Mrs. Kopchik requested Ms. Polansky to review this information.
Mrs. Polansky noted that she and Neil have been working on the Management Plans for the
Village and Congregate for 2016‐2017. The fiscal year starts July 1, 2017, and ends June 30, 2018.
Village Management Plan
For 2018, the budget was increased for rent revenue. On Page 1, revenue comes from the
monthly rent and laundry/vending machines, which is not a significant amount. They accounted
for vacancy loss in the management plan. They have vacancies to fill at the new rent of $400 &
$450, as well as filling the off-line units, 5,6,7,8. Rents were not increased for Stern Village or
the Congregate for the upcoming fiscal year.
They budgeted $719,484 for total rent revenue in 2017 and are increasing it to $773, 544 for
2018.
On Page 2 for Operating Expenses, she noted they are operating efficiently and effectively and
doing their best to keep overall costs down. There were more legal expenses than anticipated
due to tenant issues, the creation of the non-profit, the new leases for Stern Village and the
Congregate, and the like. For 2018, they decreased the budget for legal significantly. With the
Grievance Procedures in place, they will not rely on legal counsel for matters they can settle out
of court.
Utilities – they are anticipating electricity, water, gas, and Cable to remain the same for the next
fiscal year.
Janitorial – the buildings are old and have several areas that need to be fixed. They hope to get
the funding from the State that is needed to fix the major infrastructure problems. There was a
lot of overtime this year due to sewer clogs, rehabbing units, resident issues, and the like. They
increased the budget for 2018 to accommodate full-time salaries for our three maintenance
workers and for one part-time worker.
Supplies – they plan to decrease the cost for office and janitorial supplies in the upcoming fiscal
year.
Garbage and Trash – they use the Town for dump runs from April – September. After that, RWS
provides a dumpster and they pay each time it needs to be emptied. They are approximating the
same cost for 2017-2018.
Insurance – payroll taxes were decreased for this next fiscal year since it ended up being less for
2016-2017. PILOT will increase (PILOT is calculated by net rent – utilities x 3%) due to filling
vacancies. Workman’s Compensation has decreased significantly thanks to Neil for 2017-2018.
Health insurance went up significantly, which we accounted for 2017-2018. Pension expense
has been decreased for the upcoming fiscal year.
Several one-time expenses were incurred in 2017: the purchase of a new truck, rehabilitation of
Unit 16 and on-going sewer issues.
They are planning on a positive cash flow of approximately $8,172 to be used for repairs,
maintenance and reserve.
Congregate Management Plan
Congregate is run a little differently since they have a Management Plan and a Services Plan.
The Congregate receives some state subsidy from DOH. The Congregate Management Plan and
Services Budget are similar to our last fiscal year. There should be a decrease in our UI bill due
to having solar.
Mrs. Kopchik moved to approve the Stern Village Management Plan for 2017-2018, the
Congregate Management Plan for 2017-2018 and the Congregate Services Plan for 2017-2018.
Seconded by Mrs. Donofrio and approved unanimously.
Resident Comments
No resident comments.
Next Meeting
The next regular meeting will be held on June 26, 2017.
Adjournment
There being no further business, Mrs. Kopchik moved to adjourn the meeting at 4:28 pm.
Seconded by Mrs. Donofrio and approved unanimously.
Respectfully submitted,
Barbara Crandall
Clerk