Trumbull Housing Authority – June 26, 2017
Trumbull Housing Authority Meeting
June 26, 2017
4:00 pm
Community Room of Stern Village
Commissioners Present: Chairman Janice Kopchik, Deborah Dowd, Paul Niebuhr, Susan Fatse and
Suzanne Donofrio
Also Present: Executive Director Harriet Polansky
The meeting was called to order at 4:06 pm by Chairman Kopchik followed by Roll Call and the Pledge of
Allegiance.
On behalf of the Board, Mrs. Kopchik asked for a moment of silence for Shirley Puzak who recently passed. She helped deliver the Village Voice and was loved by all.
Past Minutes
Ms. Polansky amended the minutes of May 22, 2017 as follows: Page 2, 5th paragraph should read “Tires
will be checked by maintenance and will be on the road shortly.” Page 3 under Resident Comments
from Joan should read “with your neighbor or know they are ill, please call for help.” Motion made by
Mrs. Kopchik to approve the minutes of May 22, 2017 as amended. Seconded by Mrs. Donofrio and
approved. Abstention by Mrs. Fatse.
Ms. Polansky amended the minutes of the Special Meeting of June 6, 2017 as follows: Page 1;
paragraph above Village Management Plan should read “Village and Congregate for 2017‐2018.”
Motion was made by Mrs. Kopchik to approve the minutes of June 6, 2017 as amended. Seconded by
Mrs. Donofrio and approved. Abstentions by Mrs. Fatse and Mr. Niebuhr.
Treasurer’s Report
Mrs. Dowd reported for the Trumbull Housing Authority for the period ending May 31, 2017. Stern
Village and Stern Center currently has an overall loss of approximately $103,105. This is attributable to
the numerous vacancies in the Village and the Center reducing the rental income, as well as additional
legal expenses, the costs of advertising for the wait list opening and the necessary credit checks, utility
rate increases and usage, and the rehabbing of vacated units by the maintenance people. If you take
into account the funds added to the provision for the reserves, the Adjusted Net Income will be a profit
of $2,302.
Executive Director’s Report
Ms. Polansky reported the current reserve balance is $1,389,629, which is approximately $6,260 for
each unit in the entire complex. The overall cash position as of May 31, 2017 shows a balance of
$803,380, including the investment account. As of May 31, 2017, Accounts Payable is approximately
$45,112 including the PILOT accrual for the current year. Ms. Polansky will continue to look at other
projects to further improve the facility within the realm of affordability, need and security. At the present time, the Village has twelve vacancies and the Congregate has five vacancies. New residents will
be moving into Stern Village throughout July and August.
Ms. Polansky reviewed her Recap from January 1, 2017 through June 30, 2017. Recap is attached.
Unfinished Business
No unfinished business.
New Business
Ms. Polansky noted there was a small amount of funding left from the Small Cities Grant that was used
for the heat pumps. These remaining funds will be used to install heat pumps in the Community Room.
There will be no expense to the Village as it is part of the original grant. John Barry will be doing the
work. Ms. Polansky noted the problems with some of the pumps have been resolved. Resident bills
have been significantly reduced. Motion was made by Mrs. Kopchik to approve the AIA change order for
labor and material to replace two faulty main breakers in apartments 104 and 105 and the change order
for installation of the heat pumps in the Community Room. Seconded by Mrs. Fatse. Approved
unanimously.
Stern Village Resident Association Updates
Mrs. Dowd reported there is an opening on the Association Board due to a resignation. The next
meeting will be on July 11. They will be taking nominations from the floor, everyone interested will be
given 2‐3 minutes to speak to the group and then a vote will be taken.
Resident Comments
Joan – stated the heat pumps are working well. She has no problem with hers although others have a
problem with the air blowing directly on them. Mrs. Fatse stated that a work order should be done and
the maintenance department will come in and adjust the pump. If a resident did not get a booklet with
directions for the pump, they are available in Ms. Polansky’s office.
Adjournment
There being no further business, motion was made by Mrs. Kopchik to adjourn the meeting at 4:28 pm.
Seconded by Mrs. Donofrio and approved unanimously.
Respectfully submitted,
Barbara Crandall
Clerk