Trumbull Housing Authority
February 3, 2015
Community Room of Stern Village
Commissioners Present: Commissioners Susan Fatse, Thelma Burr, Suzanne Donofrio, Linda Nassrah
Also Present: Executive Director Harriet Polansky
Commissioners Absent: Janice Kopchik
The meeting was called to order at 4:00 pm by Commissioner Donofrio. Roll call was conducted followed by the Pledge of Allegiance.
Motion was made by Mrs. Donofrio to approve the minutes of December 15, 2014 as written. Seconded by Mrs. Fatse and approved unanimously.
Mrs. Burr noted for the six months ending December 31, 2014, Stern Village and Stern Center had an overall profit of $2,506. All current vendors have been paid except for the PILOT payments. The cash position is healthy at the present time. The Village current cash position is $36,465. The Center cash position is $15,720. Vacancies have been reduced in both the Village and the Center. There have been no capital expenditures this period except for the normal expenditures for refurbishing our vacant units. We have received our third quarter payment from DOH for Stern Center.
Mrs. Burr thanked all the workers and all the volunteers that came in and helped with the snow removal. They did a beautiful and they deserve an applause.
Executive Director’s Report
Mrs. Polansky noted the reserve balance is over $1,440,183 which is approximately $6487 per unit in the entire complex. Overall cash position as of December 31, 2014 shows a balance of $1,520,000 including our investment account. As of December 31, 2014, we have AP of approximately $50,800 including our PILOT (Payment in Lieu of Taxes) account. That is what is paid to the town for the services received such as police and highway.
Preparations have been made for the winter season. Salt was obtained for the walkways, equipment was serviced and another contractor was called for snow removal. She also appreciates all the volunteer help with snow removal.
The facility will continue to be upgraded within the realm of affordability, including security.
NOFA (Notice of Funding Application) did come out and it did note that Stern Village is a critical and an at-risk facility. Everyone is working very hard to prepare for the project and positive feedback has been received from CHFA and DOH as well as the Housing Academy. She thanked the nine-member Resident Development Committee for their work on the project.
Newsletter has just been completed. She needs volunteers to distribute it to the residents.
Mrs. Polansky noted she and Madeline from the Congregate have been creating a manual for the attendants at the congregate so that there are no problems or miscommunications with the attendants. A new alarm system has been installed in the congregate building. Jeff Shapiro has made positive changes. Everything is improving.
A thank you was extended to Sarah Donofrio and Bridgette Fatse who helped clear snow off the cars and shoveled at the Village. This was a huge help.
Mrs. Polansky reviewed her THA Recap for the Period July 1, 2014 through December 31, 2014. A copy of this report is attached to the minutes for review. Mrs. Polansky was thanked for her hard work.
No unfinished business.
Mrs. Donofrio moved to add the following to the agenda: Approve and Execute the AIA Agreement with Wiles Architect and the Trumbull Housing Authority. Seconded by Mrs. Fatse and approved unanimously. Motion was made by Mrs. Donofrio, seconded by Ms. Nassrah, to approve and execute the AIA agreement with Wiles Architect and the Trumbull Housing Authority. Approved unanimously. Mrs. Polansky noted this agreement has been reviewed by all parties, including legal; changes have been made as appropriate.
There being no further business, motion was made by Mrs. Donofrio, seconded by Mrs. Fatse, to adjourn the meeting at 4:30 pm. Approved unanimously.
These minutes are considered a draft until approved at the next meeting of the Trumbull Housing Authority.