MEETING AGENDA

DATE: April 27, 2015

TIME: 4 PM

LOCATION: STERN VILLAGE (COMMUNITY HALL), 200 HEDGEHOG CIRCLE,  TRUMBULL, CT 06611

1. Call to Order
2. Roll Call and Pledge of Allegiance.
3. Reading and Approval of Minutes for March 23, 2105
4. Resident Comments
   1. Stern Village Residents (only) may speak for a maximum of 3 minutes. Stern Village Residents (only) must sign-up to speak prior to the start of the meeting.
5. Treasurer’s Report
6. Executive Director’s Report
7. Unfinished Business
   1. Discussion and selection of Directors to serve on the Board of Trumbull Housing Development Corporation
8. New Business
   1. Discuss and Motion to Approve Videotaping Policy for THA Board Meetings
9. Executive Session
10. Adjournment

MEETING AGENDA

DATE: November 17, 2014

TIME: 4 PM

LOCATION: STERN VILLAGE (COMMUNITY HALL), 200 HEDGEHOG CIRCLE, TRUMBULL, CT 06611

1. Call to Order
2. Roll Call and Pledge of Allegiance.
3. Reading and Approval of Minutes from the October 27th – Regular Meeting of the THA and from the November 5th – Special Board Meeting of the THA
4. Resident Comments
   1. Stern Village Residents (only) may speak for a maximum of 3 minutes. Stern Village Residents (only) must sign-up to speak prior to the start of the meeting.
5. Treasurer’s Report
6. Executive Director’s Report
7. Unfinished Business
8. New Business
9. Adjournment

SPECIAL MEETING AGENDA

DATE: NOVEMBER 5, 2014

TIME: 4 PM

LOCATION: STERN VILLAGE (COMMUNITY HALL), 200 HEDGEHOG CIRCLE, TRUMBULL, CT 06611

1. Call to Order
2. Roll Call and Pledge of Allegiance.
3. Resident Comments
   1. Stern Village Residents (only) may speak for a maximum of 3 minutes. Stern Village Residents (only) must sign-up to speak prior to the start of the meeting.
4. Old Business
   1. Discussion and motion to approve the Memorandum of Agreement with the Union and the separation agreement with Ms. Lorraine Miller.
5. New Business
   1. Discussion and motion to approve an Attorney for general counsel for the THA as well as counsel for land use for our Stern Village Revitalization and Redevelopment Project.
   2. Discussion and motion to approve an Attorney for Low Income Housing Tax Credits and other applicable financing for Stern Village Revitalization and Redevelopment Project.
6. Executive Session – Personnel Matters
7. Adjournment

MEETING AGENDA

DATE: October 27, 2014

TIME: 4 PM

LOCATION: STERN VILLAGE (COMMUNITY HALL), 200 HEDGEHOG CIRCLE, TRUMBULL, CT 06611

1. Call to Order
2. Roll Call and Pledge of Allegiance.
3. Reading and Approval of Minutes for the September 29th – Regular Meeting of the THA and the October 13^th – Special Board Meeting of the THA
4. Resident Comments
   1. Stern Village Residents (only) may speak for a maximum of 3 minutes. Stern Village Residents (only) must sign-up to speak prior to the start of the meeting.
5. Treasurer’s Report
6. Executive Director’s Report
7. Unfinished Business
8. New Business
   1. Discussion and resolution to approve the THA Resident Participation Plan.
   2. Discussion and resolution to approve the outsourcing of food services and congregate kitchen staff.
9. Executive Session – Personnel matters
10. Adjournment

MEETING AGENDA

DATE: September 29, 2014

TIME: 4 PM

LOCATION: STERN VILLAGE (COMMUNITY HALL), 200 HEDGEHOG CIRCLE, TRUMBULL, CT 06611

1. Call to Order
2. Roll Call and Pledge of Allegiance.
3. Reading and Approval of Minutes for the July 28, 2014 – Regular Meeting of the THA
4. Resident Comments
   1. Stern Village Residents (only) may speak for a maximum of 3 minutes. Stern Village Residents (only) must sign-up to speak prior to the start of the meeting.
5. Treasurer’s Report
6. Executive Director’s Report
7. Unfinished Business
8. New Business
   1. Discussion and resolution to approve the preparation of the THA Resident Participation Plan.
9. Adjournment

MEETING AGENDA

DATE: July 28, 2014

TIME: 4 PM

LOCATION: STERN VILLAGE (COMMUNITY HALL), 200 HEDGEHOG CIRCLE , TRUMBULL, CT 06611

1. Call to Order
2. Roll Call and Pledge of Allegiance.
3. Reading and Approval of Minutes for the June 23, 2014 – Regular Meeting of the THA
4. Resident Comments
   1. Stern Village Residents (only) may speak for a maximum of 3 minutes. Stern Village Residents (only) must sign-up to speak prior to the start of the meeting.
5. Treasurer’s Report
6. Executive Director’s Report
7. Unfinished Business
8. New Business
   1. Discussion of Environmental Consultants
   2. Motion for a special meeting to be held August 25^th at 4 PM to determine Environmental Consultant
   3. Discussion and motion to authorize Harriet Polansky, Executive Director to resolve the current eviction matter in the congregate.
9. Adjournment

MEETING AGENDA

DATE: June 23, 2014

TIME: 4 PM

LOCATION: STERN VILLAGE (COMMUNITY HALL), 200 HEDGEHOG CIRCLE, TRUMBULL, CT 06611

1. Call to Order
2. Roll Call and Pledge of Allegiance
3. Reading and Approval of Minutes for the May 19, 2014 – Regular Meeting of the THA
4. Resident Comments
   1. Stern Village Residents (only) may speak for a maximum of 3 minutes. Stern Village Residents (only) must sign-up to speak prior to the start of the meeting.
5. Treasurer’s Report
6. Executive Director’s Report
7. Unfinished Business
8. New Business
   1. Election of Officers
9. Executive Session
10. Adjournment

MEETING AGENDA

DATE: May 19, 2014

TIME: 4 PM

LOCATION: STERN VILLAGE (COMMUNITY HALL), 200 HEDGEHOG CIRCLE, TRUMBULL, CT 06611

1. Call to Order
2. Roll Call and Pledge of Allegiance.
3. Reading and Approval of Minutes for the April 28, 2014 – Regular Meeting of the THA
4. Resident Comments
   1. Stern Village Residents (only) may speak for a maximum of 3 minutes. Stern Village Residents (only) must sign-up to speak prior to the start of the meeting.
5. Treasurer’s Report
6. Executive Director’s Report
7. Unfinished Business
8. New Business
   1. Discussion/resolution for THA Management Plans
9. Executive Session
10. Adjournment

MEETING AGENDA
DATE: March 24, 2014
TIME: 4 PM
LOCATION: STERN VILLAGE (COMMUNITY HALL), 200 HEDGEHOG CIRCLE, TRUMBULL, CT 06611

1. Roll Call and Pledge of Allegiance.
2. Approval of Minutes for February 24, 2014 – Regular Meeting of the THA
3. Bills & Communications
4. Report of the Executive Director
5. Unfinished Business
   1. Discussion/resolution for THA Bylaws
   2. Discussion/resolution regarding health/dental insurance
6. New Business
   1. Discussion/resolution for a program management services provider for the rehabilitation and renovation of Stern Village and Stern Center/Congregate
7. Public Speaking
   1. Stern Village Residents (only) may speak for a maximum of 3 minutes. Stern Village Residents (only) must sign-up to speak prior to the start of the meeting.
8. Adjournment

Supplemental Information for THA Board Meeting – 3/24/14
Rehabilitation/Renovation of Stern Village and Stern Center
We assessed and evaluated each program management services provider, visited other PHAs, checked references, and determined the company that is well-suited and the best fit to meet our needs.

HVAC Maintenance for the Congregate (only) – 2/24/14

Fall & Spring Maintenance Fee

Includes, but not limited to: routine cleaning, checking and inspecting all equipment. Testing for efficiencies and making recommendations if repairs are needed.

Company 1

Fee: $2,165

Hourly Rate: $105

Company 2

Fee: $1,484

Hourly Rate: $108 for first ½ hour, $27 per 15 minutes. (M-F) Exorbitant overtime rate

Company 3

Fee: $1,800

Hourly Rate: $100

(Belts and filters replaced at no charge)

Company 4

Fee: $2,700

Hourly Rate: $90