MEETING AGENDA

DATE:                January 23, 2017

TIME:                4 PM

LOCATION:      Stern Village (Community Room), 200 Hedgehog Circle, Trumbull, CT 06611

1. Call to Order
2. Roll Call and Pledge of Allegiance
3. Reading and Approval of Minutes for the regular December 28, 2016 Board Meeting.
4. Treasurer’s Report
5. Executive Director’s Report
6. Unfinished Business
7. New Business

-Discussion and Possible Action regarding Wiles & Architects to provide construction documents, bid documents and construction administration services for the replacement of all exterior windows in 186 units of Stern Village.

8. Updates from the duly elected Stern Village Resident Association
9. Resident Comments

The ‘Resident Comments’ portion of the THA Board Meeting is an opportunity for residents to provide comments relating to Stern Village. This portion of the meeting is not intended to be a question and answer session. If a resident poses a question to the TI-IA Board, TI-IA Board Members will hold their remarks on that question until the resident has concluded his or her comment. At that point, TI-IA Board Members can choose to answer such questions posed during the comment or decline to answer. Residents will be provided three (3) minutes to speak on matters relating to Stern Village and will not be interrupted by TI-IA Board Members, except for extenuating circumstances, such as profanity, slander or verbally attacking another person, or to simply ask the resident to restate or clarify a comment. If a resident is interrupted during their comment, the Acting Chair shall allow the resident additional time to speak for a rough equivalent of the time period of the interruption. If a TI-IA Board Member wishes to remark on the content of a comment made by a resident, he or she will hold that remark until the resident has concluded his or her comment and then state it for the record.

10. Adjournment

Addendum to Agenda– New Business

Wiles & Architects to provide construction, bid documents and construction administration services for the replacement of all exterior windows in 186 units of Stern Village. This is for new, energy-efficient windows for the residents of Stern Village.

Meeting Agenda January 23, 2017

MEETING AGENDA

DATE:                December 28, 2016

TIME:                4 PM

LOCATION:     Stern Village (Community Room), 200 Hedgehog Circle, Trumbull, CT 06611

1. Call to Order
2. Roll Call and Pledge of Allegiance
3. Reading and Approval of Minutes for the regular November 28, 2016 Board Meeting.
4. Treasurer’s Report
5. Executive Director’s Report
6. Unfinished Business

Paul Littlefield may speak for 3 minutes regarding the September 26, 2016 Board Meeting.

7. New Business

-THA Board of Commissioners to shall elect Officers.

-Discussion and Possible Action Regarding the Creation of a 501(c)(3)

8. Updates from the duly elected Stern Village Resident Association
9. Resident Comments

The ‘Resident Comments’ portion of the TI-IA Board Meeting are an opportunity for residents to provide comments relating to Stern Village. This portion of the meeting is not intended to be a question and answer session. If a resident poses a question to the TI-IA Board, TI-IA Board Members will hold their remarks on that question until the resident has concluded his or her comment. At that point, TI-IA Board Members can choose to answer such questions posed during the comment or decline to answer. Resident will be provided three (3) minutes to speak on matters relating to Stern Village and will not be interrupted by TI-IA Board Members, except for extenuating circumstances, such as profanity, slander or verbally attacking another person, or to simply ask the resident to restate or clarify a comment. If a resident is interrupted during their comment, the Acting Chair shall allow the resident additional time to speak for a rough equivalent of the time period of the interruption. If a TI-IA Board Member wishes to remark on the content of a comment made by a resident, he or she will hold that remark until the resident has concluded his or her comment and then state it for the record.

10. Adjournment

Addendum to Agenda– New Business

1. Election of Officers by the THA Commissioners as per bylaws.
2. Section 501(c)(3) is the portion of the US Internal Revenue Code that allows for federal tax exemption of nonprofit organizations, specifically those that are considered public charities, private foundations or private operating foundations. It is regulated and administered by the US Department of Treasury through the Internal Revenue Service.

Meeting Agenda December 28, 2016

MEETING AGENDA

DATE:                November 28, 2016

TIME:                4 PM

LOCATION:     Stern Village (Comunity Room), 200 Hedgehog Circle, Trumbull, CT 06611

1. Call to Order
2. Roll Call and Pledge of Allegiance
3. Reading and Approval of Minutes for the regular October 24, 2016 Board Meeting and reading and approval of the minutes for the special board meeting held on November 9, 2016
4. Treasurer’s Report
5. Executive Director’s Report
6. Unfinished Business

Reading and approval of the minutes for the special board meeting held on September 26, 2016

7. New Business

Discussion and Action regarding the Stern Village Resident Association’s Request for Acknowledgment and Designation as the Duly Elected Resident Association representing all Stern Village residents.

8. Resident Comments

Stern Village Residents (only) may speak for 3 minutes.

9. Adjournment

Meeting Agenda November 28, 2016

Trumbull Housing Authority Stern Village Resident Association Board Election Summary

The Election of the Stern Village Resident Association Board was conducted on Tuesday, November 15, 2016 between 10:00 a.m. and 7:00 p.m. in the Community Room.

Lisa Labella served as an election monitor from 10:00 a.m. until 4:00 p.m. and Jon Greene served as an election monitor from 4:00 until 7:00 p.m. for the Election of the Tenant Commissioner of the Trumbull Housing Authority.

Maureen Bova of the Stamford Registrar of Voters and Kaitlyn Peterson of the Trumbull Senior Center served as election monitors of the Stern Village Resident Association Board Election for the entire election period.

Kim Pietrorazio of TOVAH, Inc. served as a directional assistant for residents participating in the elections.

A total of forty-five residents participated in the elections.

Stern Village Resident Association Board Election

A total of ten residents were nominated and listed on the ballot for the seven positions of Stern Village Resident Association Board.

President

Deb Dowd                           15 votes

Joe Ventura                       8 votes

Judith Restieri                   6 votes

Vice-President

Sandra Fisher                     13 votes

John Vogele                       6 votes

Judith Restieri                   4 votes

Deb Dowd                           3 votes

Member at Large

Nicholas Vertucci             24 votes
Gloria Lanham                  19 votes

Roberto Cortes                  17 votes

Ed Horan                            16 votes

John Vogele                       16 votes

Sandra Fisher                    15 votes

Josephine Rivera              13 votes

Judith Restieri                   11 votes

Joseph Ventura                 11 votes

Deb Dowd                           3 votes

Gus Aquino                        1 vote (write in)

President                            Deb Dowd

Vice-President                  Sandra Fisher

Members at Large:

Roberto Cortes

Ed Horan

Gloria Lanham

Nicholas Vertucci

John Vogele

Meeting Agenda November 28, 2016

MEETING AGENDA

DATE:                October 24, 2016

TIME:                4 PM

LOCATION:     Stern Village (Community Room), 200 Hedgehog Circle, Trumbull, CT 06611

1. Call to Order
2. Roll Call and Pledge of Allegiance
3. Reading and Approval of Minutes for the regular September 26, 2016, Board Meeting
4. Treasurer’s Report
5. Executive Director’s Report
6. Unfinished Business

Reading and Approval of Minutes for the Special Board Meeting held on September 6, 2016

7. New Business

Discussion and motion for a Stratification Plan for incoming tenants.

8. Resident Comments

Stern Village Residents (only) may speak for 3 minutes.

9. Adjournment

Addendum to Agenda– New Business

The purpose of the 2016 stratification plan is to increase the base rent for incoming or new tenants to the village. This will not affect, impact or apply to the current tenants living at Stern Village.

Base Rent: is the minimum fixed, periodic payment made by a tenant to the owner of the property. The base rent should cover THA expenses. Our expenses at Stern Village include but are not limited to maintenance, electricity, water, salaries, benefits, insurance, use of outside contractors and Charter cable.

Meeting Agenda October 24, 2016

MEETING AGENDA

DATE:                September 26, 2016

TIME:                4 PM

LOCATION:     Stern Village (Community Room), 200 Hedgehog Circle, Trumbull, CT 06611

1. Call to Order
2. Roll Call and Pledge of Allegiance
3. Reading and Approval of Minutes for the regular July 25, 2016 Board Meeting and reading and approval of the minutes for the special board meeting held on September 6, 2016
4. Treasurer’s Report
5. Executive Director’s Report
6. Unfinished Business

Reading and Approval of Minutes for the Special Board Meeting held on May 9, 2016

7. New Business

Discussion and motion for obtaining a $20 deposit for key fobs for the Congregants.

8. Resident Comments

Stern Village Residents (only) may speak for 3 minutes.

9. Adjournment

Addendum to Agenda– New Business

Discussion of key fob system for Stern Center and cost of key fobs.

Meeting Agenda September 26, 2016

MEETING AGENDA

DATE:                September 6, 2016

TIME:                4 PM

LOCATION:     Stern Village (Community Room), 200 Hedgehog Circle, Trumbull, CT 06611

1. Call to Order
2. Roll Call and Pledge of Allegiance
3. New Business

Discussion/Possible Action regarding an amendment to the AIA Agreement for Wiles Architects, LLC’s participation in the Heat Pump project for Stern Village.

4. Resident Comments

Stern Village Residents (only) may speak for a maximum of 3 minutes. Stern Village Residents (only) must sign-up to speak prior to the start of the meeting.

5. Adjournment

Addendum to Agenda– New Business

Participation of Wiles + Architects for the Heat Pump Project for Stern Village, as part of the Small Cities Funding.

Meeting Agenda September 6, 2016

MEETING AGENDA

DATE:                July 25, 2016

TIME:                4 PM

LOCATION:     Stern Village (Community Room), 200 Hedgehog Circle, Trumbull, CT 06611

1. Call to Order
2. Roll Call and Pledge of Allegiance
3. Reading and Approval of Minutes for the June 20, 2016 Board Meeting.
4. Treasurer’s Report
5. Executive Director’s Report
6. Unfinished Business

Reading and Approval of Minutes for the Special Board Meeting held on May 9, 2016

7. New Business
8. Resident Comments

Stern Village Residents (only) may speak for 3 minutes.

9. Adjournment

Meeting Agenda July 25, 2016

MEETING AGENDA

DATE:               June 20, 2016

TIME:               4 PM

LOCATION:    Stern Village (Community Room), 200 Hedgehog Circle, CT 06611

1. Call to Order
2. Roll Call and Pledge of Allegiance
3. Reading and Approval of Minutes for the May 23, 2016, Board Meeting.
4. Treasurer’s Report
5. Executive Director’s Report
6. Unfinished Business

Reading and Approval of Minutes for the Special Board Meeting held on May 9, 2016

7. New Business

Discussion/Action for hiring a Security Guard Service for the Congregate

8. Resident Comments

Stern Village Residents (only) may speak for 3 minutes.

9. Adjournment

New Business

About IC

Established in 1998, IC is built on two key components: Attitude and Effort. Nico Padilla and Mark Schachter are the proud owners of IC. We have always taken great pride in providing a service that allows us to promote safety and prevention. Our company values of being attentive, responsive and customizing solutions for all issues is imperative in building our success. We have taken on many projects throughout the years such as commercial real-estate, manufacturing, plants, servicing universities, to shopping centers and residential communities, all of which has allowed us to gain experience with progressively larger and more complex assignments since our commencement.

Meeting Agenda June 20, 2016

MEETING AGENDA

DATE:                May 23, 2016

TIME:                 4 PM

LOCATION:       Stern Village (Community Room), 200 Hedgehog Circle, Trumbull, CT 06611

1. Call to Order
2. Roll Call and Pledge of Allegiance
3. Reading and Approval of Minutes for the Special Meeting held on April 25, 2016, and the Special Board Meeting held on May 9, 2016
4. Resident Comments

Stern Village Residents (only) may speak for a maximum of 3 minutes. Stern Village Residents (only) must sign-up to speak prior to the start of the meeting.

5. Treasurer’s Report
6. Executive Director’s Report
7. Unfinished Business
8. New Business

Discussion/Action for the Stern Village Management Plan for 2016- 2017, Congregate Management Plan for 2016-2017 and Congregate Service Plan for 2016-2017

9. Adjournment

Addendum to Agenda– New Business

The fiscal year for the THA starts on July 1^st.

Each year CHFA and DOH requires Management Plans for the next fiscal year

July 1, 2016 – June 30, 2017

The Management Plans provide a budgetary overview for the various expenditures to be

incurred in the next fiscal year for Stern Village and for the Congregate.

Meeting Agenda May 23, 2017

MEETING AGENDA

DATE:                May 9, 2016

TIME:                 4 PM

LOCATION:      Stern Village (Community Room), 200 Hedgehog Circle, Trumbull, CT 06611

1. Call to Order
2. Roll Call and Pledge of Allegiance
3. Resident Comments

Stern Village Residents (only) may speak for a maximum of 3 minutes. Stern Village Residents (only) must sign-up to speak prior to the start of the meeting.

4. New Business

Discussion/Possible Action regarding the SVTA

5. Adjournment

Addendum to Special Meeting – New Business SVTA

-The State and Federal Laws Governing Tenant Organizations. -Determining Compliance with State and Federal Law. -Analysis of the SVTA’s Compliance with State and Federal Law.

Meeting Agenda May 9, 2017