Meeting Agenda October 24, 2016

MEETING AGENDA

DATE:                October 24, 2016

TIME:                4 PM

LOCATION:     Stern Village (Community Room), 200 Hedgehog Circle, Trumbull, CT 06611

  1. Call to Order
  2. Roll Call and Pledge of Allegiance
  3. Reading and Approval of Minutes for the regular September 26, 2016, Board Meeting
  4. Treasurer’s Report
  5. Executive Director’s Report
  6. Unfinished Business

Reading and Approval of Minutes for the Special Board Meeting held on September 6, 2016

  1. New Business

Discussion and motion for a Stratification Plan for incoming tenants.

  1. Resident Comments

Stern Village Residents (only) may speak for 3 minutes.

  1. Adjournment

 

Addendum to Agenda– New Business

The purpose of the 2016 stratification plan is to increase the base rent for incoming or new tenants to the village. This will not affect, impact or apply to the current tenants living at Stern Village.

Base Rent: is the minimum fixed, periodic payment made by a tenant to the owner of the property. The base rent should cover THA expenses. Our expenses at Stern Village include but are not limited to maintenance, electricity, water, salaries, benefits, insurance, use of outside contractors and Charter cable.

Meeting Agenda October 24, 2016

Meeting Agenda September 26, 2016

MEETING AGENDA

DATE:                September 26, 2016

TIME:                4 PM

LOCATION:     Stern Village (Community Room), 200 Hedgehog Circle, Trumbull, CT 06611

  1. Call to Order
  2. Roll Call and Pledge of Allegiance
  3. Reading and Approval of Minutes for the regular July 25, 2016 Board Meeting and reading and approval of the minutes for the special board meeting held on September 6, 2016
  4. Treasurer’s Report
  5. Executive Director’s Report
  6. Unfinished Business

Reading and Approval of Minutes for the Special Board Meeting held on May 9, 2016

  1. New Business

Discussion and motion for obtaining a $20 deposit for key fobs for the Congregants.

  1. Resident Comments

Stern Village Residents (only) may speak for 3 minutes.

  1. Adjournment

 

Addendum to Agenda– New Business

Discussion of key fob system for Stern Center and cost of key fobs.

Meeting Agenda September 26, 2016

Meeting Agenda September 6, 2016

MEETING AGENDA

DATE:                September 6, 2016

TIME:                4 PM

LOCATION:     Stern Village (Community Room), 200 Hedgehog Circle, Trumbull, CT 06611

  1. Call to Order
  2. Roll Call and Pledge of Allegiance
  3. New Business

Discussion/Possible Action regarding an amendment to the AIA Agreement for Wiles Architects, LLC’s participation in the Heat Pump project for Stern Village.

  1. Resident Comments

Stern Village Residents (only) may speak for a maximum of 3 minutes. Stern Village Residents (only) must sign-up to speak prior to the start of the meeting.

  1. Adjournment

 

Addendum to Agenda– New Business

Participation of Wiles + Architects for the Heat Pump Project for Stern Village, as part of the Small Cities Funding.

Meeting Agenda September 6, 2016

Meeting Agenda July 25, 2016

MEETING AGENDA

DATE:                July 25, 2016

TIME:                4 PM

LOCATION:     Stern Village (Community Room), 200 Hedgehog Circle, Trumbull, CT 06611

  1. Call to Order
  2. Roll Call and Pledge of Allegiance
  3. Reading and Approval of Minutes for the June 20, 2016 Board Meeting.
  4. Treasurer’s Report
  5. Executive Director’s Report
  6. Unfinished Business

Reading and Approval of Minutes for the Special Board Meeting held on May 9, 2016

  1. New Business
  2. Resident Comments

Stern Village Residents (only) may speak for 3 minutes.

  1. Adjournment

Meeting Agenda July 25, 2016

Meeting Agenda June 20, 2016

MEETING AGENDA

DATE:               June 20, 2016

TIME:               4 PM

LOCATION:    Stern Village (Community Room), 200 Hedgehog Circle, CT 06611

  1. Call to Order
  2. Roll Call and Pledge of Allegiance
  3. Reading and Approval of Minutes for the May 23, 2016, Board Meeting.
  4. Treasurer’s Report
  5. Executive Director’s Report
  6. Unfinished Business

Reading and Approval of Minutes for the Special Board Meeting held on May 9, 2016

  1. New Business

Discussion/Action for hiring a Security Guard Service for the Congregate

  1. Resident Comments

Stern Village Residents (only) may speak for 3 minutes.

  1. Adjournment

 

 

New Business

About IC

Established in 1998, IC is built on two key components: Attitude and Effort. Nico Padilla and Mark Schachter are the proud owners of IC. We have always taken great pride in providing a service that allows us to promote safety and prevention. Our company values of being attentive, responsive and customizing solutions for all issues is imperative in building our success. We have taken on many projects throughout the years such as commercial real-estate, manufacturing, plants, servicing universities, to shopping centers and residential communities, all of which has allowed us to gain experience with progressively larger and more complex assignments since our commencement.

Meeting Agenda June 20, 2016

Meeting Agenda May 23, 2016

MEETING AGENDA

DATE:                May 23, 2016

TIME:                 4 PM

LOCATION:       Stern Village (Community Room), 200 Hedgehog Circle, Trumbull, CT 06611

  1. Call to Order
  2. Roll Call and Pledge of Allegiance
  3. Reading and Approval of Minutes for the Special Meeting held on April 25, 2016, and the Special Board Meeting held on May 9, 2016
  4. Resident Comments

Stern Village Residents (only) may speak for a maximum of 3 minutes. Stern Village Residents (only) must sign-up to speak prior to the start of the meeting.

  1. Treasurer’s Report
  2. Executive Director’s Report
  3. Unfinished Business
  4. New Business

Discussion/Action for the Stern Village Management Plan for 2016- 2017, Congregate Management Plan for 2016-2017 and Congregate Service Plan for 2016-2017

  1. Adjournment

 

Addendum to Agenda– New Business

The fiscal year for the THA starts on July 1st.

Each year CHFA and DOH requires Management Plans for the next fiscal year

July 1, 2016 – June 30, 2017

The Management Plans provide a budgetary overview for the various expenditures to be

incurred in the next fiscal year for Stern Village and for the Congregate.

Meeting Agenda May 23, 2017

Meeting Agenda May 9, 2016

MEETING AGENDA

DATE:                May 9, 2016

TIME:                 4 PM

LOCATION:      Stern Village (Community Room), 200 Hedgehog Circle, Trumbull, CT 06611

  1. Call to Order
  2. Roll Call and Pledge of Allegiance
  3. Resident Comments

Stern Village Residents (only) may speak for a maximum of 3 minutes. Stern Village Residents (only) must sign-up to speak prior to the start of the meeting.

  1. New Business

Discussion/Possible Action regarding the SVTA

  1. Adjournment

 

 

Addendum to Special Meeting – New Business SVTA

-The State and Federal Laws Governing Tenant Organizations. -Determining Compliance with State and Federal Law. -Analysis of the SVTA’s Compliance with State and Federal Law.

Meeting Agenda May 9, 2017

Meeting Agenda April 25, 2016

MEETING AGENDA

DATE:                April 25, 2016

TIME:                 4 PM

LOCATION:      Stern Village (Community Room), 200 Hedgehog Circle, Trumbull, CT 06611

  1. Call to Order
  2. Roll Call and Pledge of Allegiance
  3. Reading and Approval of Minutes for April 4, 2016
  4. Resident Comments

Stern Village Residents (only) may speak for a maximum of 3 minutes. Stern Village Residents (only) must sign-up to speak prior to the start of the meeting.

  1. Treasurer’s Report
  2. Executive Director’s Report
  3. Unfinished Business
  4. New Business
  5. Adjournment

Meeting Agenda April 25, 2016

Meeting Agenda April 4, 2016

MEETING AGENDA

DATE:  April 4, 2016

TIME:  4 PM

LOCATION:  Stern Village (Community Room), 200 Hedgehog Circle, Trumbull, CT 06611

  1. Call to Order
  2. Roll Call and Pledge of Allegiance
  3. Reading and Approval of Minutes for February 22, 2016
  4. Resident Comments

Stern Village Residents (only) may speak for a maximum of 3 minutes. Stern Village Residents (only) must sign-up to speak prior to the start of the meeting.

  1. Treasurer’s Report
  2. Executive Director’s Report
  3. Unfinished Business
  4. New Business

-Discussion and Motion for Tenant Selection Plan

  1. Adjournment

 

 

Tenant Selection Plan

The objective of this Resident Selection Plan is to consolidate relevant policies and procedures affecting Resident selection pursuant to applicable CHFA/DOH regulations and federal, state, and local laws. The Plan sets out a procedure for processing and selecting applicants, including the establishment of preferences and priorities, occupancy standards, rejection standards, reviews and appeals of rejection decisions, and notice requirements.

The Plan is designed to promote fairness and uniformity in Resident selection. It is also designed to detail the application and selection process for those who may have questions or wish information on the process. The THA will not permit these policies to be subverted to do personal or political favors.

The mission of the Trumbull Housing Authority, commonly known as the “THA” is to develop and manage safe, high-quality, affordable housing for low-income seniors and for non-elderly persons with disabilities, in a manner in which promotes citizenship, community, and self-reliance.

Meeting Agenda April 4, 2016

THA Recap: January 1, 2017 – June 30, 2017

Heat Pumps – The process to select a contractor for the Heat Pumps was extremely time consuming. We worked with the Town of Trumbull to select the lowest and most responsible bidder. Barry Associates was selected and thoroughly vetted. The installations went very smoothly and each unit has a heat pump.

New Lease for Stern Village and for The Congregate – I spent months on crafting a new lease with our THA Legal Counsel. The new lease includes several CT Statutes which protect the THA and our residents from improper activities.

Resident Volunteer Breakfast – This was my fourth consecutive year of having our volunteer breakfast to thank our residents for all they do. The food was provided by Creative Culinary.

New Roof for Stern Village Building–We replaced the roof over apartments 13 – 16. If we get the SSHP funding, we plan on replacing all the roofs for Stern Village.

Non-Profit – We fulfilled the documents to become a non-profit entity, called Trumbull Housing Corporation a 501(c) 3. We are waiting approval from the IRS.

2017 Small Cities Grant – The Town of Trumbull applied for another Small Cities Grant for new, energy efficient double pane windows for Stern Village. I worked closely with Larry Wagner, Consultant (selected by the Town of Trumbull), to fulfill all the required documentation. This included going in front of the Town Council to explain why we need the windows.

Applications for Stern Village – We received applications for Stern Village from April 1 – April 30. These are for non-smoking units only. We had approximately eighty applicants and approximately forty seven applicants passed the initial national credit screening and criminal background checks. We currently rented six units starting July 1 and we are interviewing applicants for the remaining vacancies.

 2017 SSHP Application – After several meetings and conference calls with CHFA and DOH, we applied for approximately $4 million from the State to allow us to:

-Repave roads and parking lots

-Repave walkways

-Repair sanitary system

-Repair storm sewers

-Make the community room ADA accessible

-Install new domestic hot water tanks

-Put new roofs, fascia, gable siding, and gutters on all units

-Increase attic insulation

-Get new exterior doors and master locksets

-Convert 19 units into ADA apartments

New Maintenance Person – We hired John Fox to join our maintenance team. He is part-time only.

Recertification and New Lease – Most of our residents have satisfied their recertification requirements and signed the new lease.

Healing and Community Garden – Thanks to Home Depot in Trumbull, we have raised gardens filled with flowers, vegetables, and herbs for the congregants. Our Garden Committee will tend to the garden and the herbs will also be used by our Chef in meal preparation.

 

Activities:

Besides our regular activities including but not limited to:

Bingo, Pokeno, Pinochle, Adult Coloring with Gus, Nostalgia with Nick, Yarn Arts and Chair Exercises with Romy, Arts and Crafts with Allison, Game Night, and Movie Night, we also had:

The Monthly Garden Therapy Club, thanks to the members of the Long Hill Garden Club.

Super Bowl Brunch courtesy of Crossroads Community Church, Trumbull.

Charul and Alok Bhatt and Kaiser of Trumbull Pharmacy discussed medications and provided a healthy lunch.

Chinese New Year Celebration at Stern Village with Tom Megna from Goodwill who discussed Chinese cultures and the THA provided lunch.

Kathleen Godwin of Blue Cross & Blue Shield provided information on Medicare and Medicaid.

Shannon Shlash from the Witness Project discussed mammograms and cancer prevention.

THA Mother’s Day Breakfast sponsored by Creative Culinary.

THA Father’s Day Luncheon sponsored by Ed Henrich of United Healthcare.

Download: THA Recap January 1, 2017 – June 30, 2017