Revitalization and Rehabilitation of Stern Village Minutes February 2015

RESIDENT PARTICIPATION MEETING
FEBRUARY 10, 2015 MINUTES

Ms. Polansky called a separate meeting at 12:10 p.m. with the Revitalization and Rehabilitation Development Advisory Committee Members.

The second meeting was called at 12:40 p.m. with the residents of the THA

Present: Ms. Harriet Polansky
Ms. Paulette Mack
Mr. Neil Gerhardt

Ms. Polansky mentioned that she will meet with UI this month to discuss the project and energy efficiencies that will be incorporated into the units. Based on the scope of the project. UI will review and provide a letter of commitment, to help defray the cost of the project. This letter of commitment is required by CHFA and DOH prior to the April funding.

Ms. Polansky also mentioned that the THA Development Team met with First Selectman Timothy Herbst and the Director of Planning and Zoning. They are very excited about this project for Stern Village.

The deadline to submit funding for this project is April 20, 2015. Notification will most like be sometime this summer. If funding is awarded, we hope to start the project the spring/summer of 2016.

The State suggested for Stern Village to cut back the cost of development. That was accomplished by proposing a smaller Community Center with an attached 2-story resident building having 18 unit, some will be ADA compliant. This 2-story building will have 18 replacement units.

-The Community Center will consists of administration offices, community kitchen, beauty salon, large bathrooms with three stalls (women and men) and ADA compliant, computer room, offices for Nurse and counselors and arts and crafts room. A separate movie room is not included, due to the cost.

-It is anticipated that four (4) buildings and the two (2) apartments that are connected to the Community Center will most likely be demolished for this project.

For LIHTCs, the State requires that we have a syndicator or an investor. RFQs were sent to several companies. The responses are due the end of February for evaluation.

Relocation was also mentioned. Ms. Polansky will retain a Relocation Specialist for this project to coordinate and assist the moving process for residents. Renting storage pods will considered.

Sub-surfaced investigation. Sometime next week, the firm GeoTech will mark areas around Stern Village and drill the week of February 23rd, to determine the type of soil/rock. Ms. Polansky stressed to the committee and residents that the drilling process will be disruptive and noisy, however, it’s extremely important prior to construction. Doing the sub-surface investigation is vital to the construction process and will save thousands of dollars down the road.

Ms. Polansky and the Development Team will meet with State Senators and State Representatives concerning the project.

The next meeting date is yet to be determined.

Meeting adjourned at 1:13 p.m.

Submitted by,

Paulette Mack
Resident Services Coordinator

THA Minutes for February 23 2015

Minutes THA February 2015

Trumbull Housing Authority
February 3, 2015
4:00 pm
Community Room of Stern Village

Commissioners Present: Commissioners Susan Fatse, Thelma Burr, Suzanne Donofrio, Linda Nassrah

Also Present: Executive Director Harriet Polansky

Commissioners Absent: Janice Kopchik

The meeting was called to order at 4:00 pm by Commissioner Donofrio. Roll call was conducted followed by the Pledge of Allegiance.

Past Minutes
Motion was made by Mrs. Donofrio to approve the minutes of December 15, 2014 as written. Seconded by Mrs. Fatse and approved unanimously.

Resident Comments
None.

Treasurer’s Report
Mrs. Burr noted for the six months ending December 31, 2014, Stern Village and Stern Center had an overall profit of $2,506. All current vendors have been paid except for the PILOT payments. The cash position is healthy at the present time. The Village current cash position is $36,465. The Center cash position is $15,720. Vacancies have been reduced in both the Village and the Center. There have been no capital expenditures this period except for the normal expenditures for refurbishing our vacant units. We have received our third quarter payment from DOH for Stern Center.

Mrs. Burr thanked all the workers and all the volunteers that came in and helped with the snow removal. They did a beautiful and they deserve an applause.

Executive Director’s Report
Mrs. Polansky noted the reserve balance is over $1,440,183 which is approximately $6487 per unit in the entire complex. Overall cash position as of December 31, 2014 shows a balance of $1,520,000 including our investment account. As of December 31, 2014, we have AP of approximately $50,800 including our PILOT (Payment in Lieu of Taxes) account. That is what is paid to the town for the services received such as police and highway.

Preparations have been made for the winter season. Salt was obtained for the walkways, equipment was serviced and another contractor was called for snow removal. She also appreciates all the volunteer help with snow removal.

The facility will continue to be upgraded within the realm of affordability, including security.

NOFA (Notice of Funding Application) did come out and it did note that Stern Village is a critical and an at-risk facility. Everyone is working very hard to prepare for the project and positive feedback has been received from CHFA and DOH as well as the Housing Academy. She thanked the nine-member Resident Development Committee for their work on the project.

Newsletter has just been completed. She needs volunteers to distribute it to the residents.

Mrs. Polansky noted she and Madeline from the Congregate have been creating a manual for the attendants at the congregate so that there are no problems or miscommunications with the attendants. A new alarm system has been installed in the congregate building. Jeff Shapiro has made positive changes. Everything is improving.

A thank you was extended to Sarah Donofrio and Bridgette Fatse who helped clear snow off the cars and shoveled at the Village. This was a huge help.

Mrs. Polansky reviewed her THA Recap for the Period July 1, 2014 through December 31, 2014. A copy of this report is attached to the minutes for review. Mrs. Polansky was thanked for her hard work.

Unfinished Business
No unfinished business.

New Business
Mrs. Donofrio moved to add the following to the agenda: Approve and Execute the AIA Agreement with Wiles Architect and the Trumbull Housing Authority. Seconded by Mrs. Fatse and approved unanimously. Motion was made by Mrs. Donofrio, seconded by Ms. Nassrah, to approve and execute the AIA agreement with Wiles Architect and the Trumbull Housing Authority. Approved unanimously. Mrs. Polansky noted this agreement has been reviewed by all parties, including legal; changes have been made as appropriate.

Adjournment
There being no further business, motion was made by Mrs. Donofrio, seconded by Mrs. Fatse, to adjourn the meeting at 4:30 pm. Approved unanimously.

Respectfully submitted,

Barbara Crandall
Clerk

These minutes are considered a draft until approved at the next meeting of the Trumbull Housing Authority.

THA Minutes for February 23 2015